Careers at ISPE

Do you want a career where you know you are MAKING A DIFFERENCE?

We select people with creativity, integrity, passion and the ambition to make a difference and we focus on attracting and choosing the brightest and best talent.

We’re looking for people who:

  • Have a STRONG work ethic – know how to work hard and set high goals and expectations for themselves
  • Are TEAM PLAYERS – collaborate efficiently and effectively and understand that no one can achieve greatness on their own
  • Maintain a POSITIVE ATTITUDE - even in difficult or stressful situations
  • Are LEADERS and can take charge and tackle projects, both big and small

Career Opportunities


Our Core Values

Core values are the fundamental beliefs upon which ISPE is based on. They are the guiding principles that we use to manage our business, our Members, and internal customers and should be the anchor for every facet of our organization.

accountability

ACCOUNTABILITY

We accept responsibility for our work and learn from our mistakes
We honor our commitments and will take personal responsibility to help achieve the desired results. We proactively work to overcome obstacles. We learn from our mistakes and use them as an opportunity for improvement.

collaboration

COLLABORATION

We work together to achieve our goals
We are a global team united by a common purpose as defined in the strategic plan. We encourage open communication, coordination, and team-based approaches to achieve goals.

professional excellence

PROFESSIONAL EXCELLENCE

We deliver quality work and are open to exploring and trying new things
We deliver quality work through our competence, commitment to continuous learning, and motivation to achieve the Society’s goals. We will be fearless in pursuing new approaches that help us achieve our goals. We embrace change for the opportunities it brings.

Integrity

INTEGRITY

We are honest, fair, and ethical
We conduct our business with the highest standards and professionalism. We are transparent, honest, and ethical in all our interactions with one another, our members, and others.

respect

RESPECT

We embrace diversity, provide support, and encourage one another
We recognize that diversity in thoughts, opinions, and backgrounds contributes to making us a stronger team. We approach one another with open minds and in a way that promotes positive interactions.


Benefits

We offer a generous and competitive benefit package, including medical, dental and vision coverage, holidays and other paid time off, retirement, life and disability insurance, and more.

Health Benefits

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance

Income Protection and Security Benefits

  • Generous 401K Match
  • Life Insurance/AD&D
  • Dependent Life Insurance
  • Short-Term Disability
  • Long-Term Disability
  • Medical Flexible Spending Account (FSA)
  • Dependent Day Care Flexible Spending Account (FSA)

Work-Life Balance

  • Work from home opportunities available for some positions
  • Stress Management Program
  • Employee Assistance Program
  • Compassionate, Jury Duty and Military Family leave
  • Generous PTO plan including:
    • Closed from Christmas through New Year's Day
    • 9 Paid holidays
    • 3 Personal days
    • Opportunities to carry over PTO or cash it out at the end of year

Our vision is to be an association that serves our Members and patients by leading the scientific, technical, and regulatory advancements of the pharmaceutical and biopharmaceutical industry. Working together, we will accomplish this by initiating discussions, collaborations, education, and training on relevant issues that matter the most in the industry.

Our success is dependent on the commitment and competency of all who work at ISPE. If you don’t see an open position but are interested in a career at ISPE, please submit your resume today.

Back to Top


Career Opportunities

  • Director of Development and Foundation Operations

    IMMEDIATE SUPERVISOR: Chief Operating Officer
    DEPARTMENT: ISPE Foundation
    LOCATION: DC Metro Area / Florida / Remote

    General Summary

    Working under the supervision of the ISPE CEO & the COO, and the guidance of the ISPE Foundation Board, the Director of Development and Foundation Operations will primarily be responsible for driving the development and achievement of the Foundation’s fundraising mission, vision and objectives. The Director will have oversight of existing Foundation programs and the implementation of future programs. The position is a key member of the Foundation's staff and will work with the CEO & the COO to successfully manage and coordinate operations with ISPE staff and volunteers with the goal of implementing initiatives that will result in the achievement of the Foundation’s mission and vision. This role is also responsible for Special Projects in support of ISPE Operations.

    Principal Duties and Responsibilities 

    Essential Functions:

    • Responsible for Fundraising operations and volunteer coordination of the same to achieve or exceed annual fundraising goals set by the Foundation
    • Manage all aspects of Foundation programs in coordination with ISPE staff
    • Implement Foundation programs in support of ISPE operations as appropriate
    • Identify opportunities for program development, expansion, and funding
    • Identify and cultivate partnership opportunities which leverage the Foundation’s abilities to achieve its mission
    • Oversee management, community, and Board reports on results of Foundation initiatives
    • Lead committees of volunteers and experts to progress Foundation strategies
    • Assist in developing and promoting the messaging and effective communication of the Foundation’s evolving story of beneficial impact to stakeholders and society
    • Develop criteria to evaluate the effectiveness of the Foundation’s programs and participate in the development of strategies to facilitate future progress
    • Obtain, maintain, and share a high level of knowledge of the most effective strategies and current thinking (best practices) in the Foundation community.
    • Interact with members, leaders, and public and private sector stakeholders to assess developments in the Foundations interest areas and strategic points for philanthropic engagement
    • Special Projects: Conducts research, compile data and prepare reports for consideration and presentation to the ISPE CEO & COO
    • Other duties as assigned

    Job Requirements  

    Education and work experience: 

    • Bachelor’s degree; graduate work and/or graduate degree in related field desirable, MBA a plus
    • Minimum of five years’ experience in fundraising from major corporations, grant management and non-profit management
    • Pharmaceutical or healthcare industry experience preferred
    • Experience working in an association and/or managing volunteers is very essential
    • Understanding of business metrics development and tracking and reporting against business objectives and working knowledge of lean six sigma skills, black belt a plus

    Skills and Knowledge: 

    • Extensive communication skills, both orally and written, including the ability to speak publicly
    • Knowledge of budget development and monitoring principles and federal rules and regulations pertaining to fundraising and nonprofit operations
    • Multiple language skills is a plus.
    • Demonstrate professional appearance, ethics, and demeanor at all times.
    • Significant skills in researching, analyzing, presenting data, reaching conclusions and developing recommendations
    • Ability to coordinate various projects and responsibilities while prioritizing conflicting demands and deadlines
    • Ability to establish and maintain effective working relationship with a wide range of individuals
    • Self-motivated and results oriented
    • Strong organizational and project management skills
    • Computer literate in Microsoft Word, Excel and PowerPoint

    This role will serve both the International Society for Pharmaceutical Engineering (ISPE) and the ISPE Foundation. Time may be allocated on a 50/50 basis depending upon the requirements of both organizations.


    The above declarations are not intended to be an “all inclusive” list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job, and are a reasonable representation of its activities. 

       
  • Head of Operations, China

    IMMEDIATE SUPERVISOR: Chief Operating Officer

    General Summary

    This consultant position serves as the ISPE ambassador and "public face" in China and builds upon a strong presence and respected reputation among professionals in the life science industry of China. This is accomplished via close cooperation with ISPE senior management, cross-functional colleagues, and ISPE's Asia Pacific Affiliates, as well as other relevant regional groups. Specific tasks and objectives are listed below.

    Principal Duties and Responsibilities 

    Essential Functions:

    • Contribute to the implementation of ISPE's 2020-2022 Strategic Plan as it pertains to ISPE’s worldwide operations.
    • Align with ISPE's Global Headquarters staff to ensure promotion of ISPE's membership and product offerings throughout the China market.
    • Collaborate with the ISPE CEO and COO to design effective regulatory strategies and regulatory engagement in the region that are consistent with the ISPE overall regulatory plans. This may include working with members of the ISPE Board of Directors, ISPE Regulatory Steering Committee, Regulatory Quality Harmonization Committees, China and APAC regional focus group, and others in developing stronger relationships with major health entities, national competent authorities, and other stakeholders, as appropriate.
    • Network and represent ISPE to regional society leaders, local organizations, members, and other stakeholders in the pharmaceutical manufacturing and quality industry.
    • Liaise with external stakeholders as appropriate to advance ISPE’s interests in the region.
    • In close cooperation and collaboration with the ISPE Senior Director of Membership, assist in the recruitment and retention of ISPE Membership and encourage China based pharmaceutical and engineering companies, consultants, service providers and equipment manufacturers, to engage with and support ISPE through membership. This initiative will ideally drive new leads and the consultant will be expected to manage relationships with those leads to result in membership growth and additional engagement opportunities.
    • Network with China-based pharmaceutical companies, suppliers, and other stakeholders to gage strategic fit of ISPE's current offerings within guidance documents, training, events, advertising sales, and exhibit/sponsorship sales, and ascertain future needs. Liaise with the ISPE COO and VP of Marketing and Business Development to identify, coordinate and pursue opportunities for increased sales of all ISPE products and events.
    • Collaborate with the ISPE COO and Senior Director of Membership as a strategic liaison to the China volunteers, leaders and Asia Pacific Affiliates. Assist in the management of positive relationships with the regional Affiliates and encourage China members to support new and ongoing ISPE programs and promote participation in the Communities of Practice.
    • Collaborate with China Operations Manager, ISPE COO, and ISPE staff to develop annual China operations budget.
    • Collaborate with ISPE COO to oversee all Administrative functions of China operations, to include, but not limited to, office, personnel, legal, finance, technology, etc.
    • Collaborate with ISPE COO to develop and maintain policies and procedures that align with ISPE Headquarters, as well as local laws, regulations, and culture.
    • Participate in ISPE Operations Team Meetings, representing China operations as requested.
    • Collaborate with China Operations Manager to ensure adherence to the annual budget.
    • Collaborate with the ISPE COO and Senior Director of Training in the implementation of planned Training events as well as the development and promotion of ISPE training opportunities to local and regional Pharmaceutical industry companies.
    • Collaborate with the ISPE COO and VP of Program Development in shaping and delivering conferences, workshops, and other opportunities in Shanghai and other venues such as CCFDIE Conference participation, if authorized. Seek mutually agreeable solutions with ISPE VP of Program Development that follow and support ISPE policies and procedures while achieving maximum results. Liaise with members, volunteers, and associated support entities such as contracted Professional Conference Organizers (PCO) companies in their respective implementation of ISPE goals.
    • In collaboration with the COO, Senior Director of Training, and China Operations Manager, develop the annual China budget for Training events and any unplanned events (if they arise).
    • In collaboration with the COO, VP of Program Development and China Operations Manager, develop the annual China budget for events and any unplanned events (if they arise).
    • In collaboration with the China volunteers and leadership, discuss potential growth strategies that align with ISPE Strategic and operating plan and communicate to ISPE Senior Director of Membership and Senior Director of Marketing & Communications for further consideration.
    • In cooperation and collaboration with the ISPE Senior Director Guidance Documents, assist in identifying and coordinating topics for new ISPE Guidance Documents as well as current documents they may be ideal for translation.
    • In cooperation and collaboration with the ISPE Senior Director Guidance Documents and Knowledge Networks, the Director of Regulatory Operations, and the Asia Pacific Regulatory Advisor, assist in building a network of China regulatory contacts to leverage as speakers and content reviewers.
    • Determine available options (in compliance with China privacy laws) to increase ISPE's China database of prospective members. Work with the Senior Director of Membership and VP of Marketing and Business Development to develop a promotion plan targeting these prospects.
    • Adhere to ISPE’s strict code of conduct and core values.
    • Other Duties as assigned.

    Job Requirements  

    Education and work experience: 

    • Ten+ years Pharmaceutical Manufacturing Industry experience.
    • Minimum five years senior level management experience required.
    • Demonstrated hands-on management of a business unit and cross-functional teams.
    • Bachelor’s degree in Life Sciences, Engineering, or Business; advanced degree in a related field is a plus.
    • Previous experience working on or with ISPE Committees and/or Affiliates and Chapters desired.

    Skills and Knowledge: 

    • Knowledge of ISPE Mission, Vision and purpose.
    • Effective oral and written communication skills in English and Mandarin Chinese are required.
    • Demonstrates highest professional ethics and demeanor at all times.
    • Capacity to act diplomatically and provide solutions in cross-cultural environments.
    • Ability to work in a fast paced and dynamically changing environment.
    • Ability to perform as both a strategic thinker and tactical planner.
    • Adept at building relationships and exerting influence without direct authority.
    • Experience with non-profit organizations preferred.
    • Experience in creating and managing budgets, project plans, resource teams and vendor relationships.
    • Strong business acumen.
    • Computer experience with Windows, Word, Excel, PowerPoint.
    • Willingness and ability to travel.

    The above declarations are not intended to be an “all inclusive” list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job, and are a reasonable representation of its activities. 

       
  • Operations Coordinator

    IMMEDIATE SUPERVISOR: Chief Operating Officer
    DEPARTMENT: Administration
     

    General Summary

    Under general direction, the Operations Coordinator is responsible for assisting with the management of ISPE operations in the Tampa region, providing support to the Chief Operating Officer, organizational benefits administration, and special projects.

    Principal Duties and Responsibilities 

    Essential Functions:

    • Perform various administrative tasks such as recording and analyzing data for summation, preparing report and presentations, managing COO schedule and expense reports, etc.
    • Serve as organizations primary Intellectual Property (IP) liaison on legal matters related to Trademark and Copyrights.
    • Paralegal level review of vendor contracts prior to submission to COO for approval and/or execution.
    • Establish and maintain standard ISPE contract portal as well as templates portal for the storage and recording of all ISPE contracts
    • Establish and maintain an enterprise-wide Organizational Policies portal to store all organizational current and historical policies and procedures
    • Ability to learn new software and database processes in order to assist other groups as needed
    • Assist COO and Controller with annual Planning and Budgeting process
    • Prepare for meetings by organizing and scheduling dates, times, attendees, location, communications platform as well as distributing meeting materials, arranging for conference rooms and logistics for face-to-face meetings, and writing and distributing meeting minutes post meeting
    • Manage office supplies process for the Tampa region
    • Lead teams as assigned
    • Other duties as assigned.

    Benefits Administration Functions:

    • Evaluate and revise internal processes to reduce costs and increase efficiency.
    • Document and maintain administrative procedures for assigned benefits processes.
    • Ensure compliance with applicable government regulations. Ensure timeliness and accuracy of required reporting and fees.
    • Coordinate benefits processing. Handle enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, QMCSOs, distributions, loans, hardships and compliance testing.
    • Oversee maintenance of employee benefits files, maintain group benefits database and update employee payroll records.
    • Lead/Assist staff teams

    Job Requirements  

    Education and work experience: 

    • Bachelors’ degree or four or more years’ experience in a professional administrative position
    • Familiarity with basic benefits administration
    • Familiarity with basic legal and accounting principals

    Skills and Knowledge: 

    • Professional, positive, service-oriented approach and demeanor; attentiveness to colleagues, clients, and candidates; a strong team player
    • Trustworthy, accountable and collaborative with resolute professional ethics
    • Accurate and conscientious in all tasks; neat, organized, and detail oriented
    • Ability to manage multiple tasks under tight deadlines
    • Familiarity of association management databases a plus
    • Must be able to work as needed to support the COO’s schedule and workflow
    • Fluent Mandarin speaker a plus

    The above declarations are not intended to be an “all inclusive” list of duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job, and are a reasonable representation of its activities. 

       

Submit Your Resume


To apply for an open position, complete the form below and upload your resume.

Name
One file only.
100 MB limit.
Allowed types: txt, rtf, pdf, doc, docx, odt, ppt, pptx, odp, xls, xlsx, ods.